Updates
How IT Distributors Process 100+ Orders Per Minute with EDI Automation
IT distributors face a unique challenge: processing thousands of purchase orders daily from resellers, retailers, and corporate clients. During peak periods—product launches, end-of-quarter rushes, or seasonal promotions—order volumes can spike dramatically. Manual processing simply can't keep up.
Leading UK IT distributors have turned to EDI automation to handle these volumes. With RDS Cloud, they're processing 100+ purchase orders per minute—24 hours a day, 7 days a week—without scaling their operations teams.
The Volume Challenge
A typical IT distributor might receive:
- 500-2,000 purchase orders per day during normal operations
- 5,000-10,000+ orders per day during peak periods
- Orders arriving in multiple formats: PDF, Excel, CSV, email attachments, XML
- Each order requiring validation, routing, and ERP integration
With manual processing, each order takes 5-10 minutes to enter, validate, and route. At peak volumes, this creates bottlenecks that delay fulfillment and impact customer satisfaction.
How EDI Automation Scales
RDS Cloud automates the entire order processing workflow:
1. Automatic Format Conversion
Whether orders arrive as PDFs, Excel spreadsheets, CSV files, or email attachments, RDS Cloud automatically converts them into the EDI or XML format your ERP system expects. No manual data entry required.
2. Real-Time Validation
Before any order reaches your ERP, RDS Cloud validates:
- Order totals and line item calculations
- SKU numbers against your product catalog
- Delivery addresses and shipping requirements
- Customer references and account numbers
- Credit limits and payment terms
3. Intelligent Routing
Orders are automatically routed to the correct fulfillment center based on:
- Product availability and location
- Customer shipping preferences
- Drop-ship vs. warehouse fulfillment
- Special handling requirements
4. ERP Integration
Validated orders flow directly into your ERP or order management system in real-time, eliminating double-entry and ensuring data accuracy.
The Results
IT distributors using RDS Cloud report:
- 100+ orders processed per minute during peak periods
- 99.9% accuracy rate with automated validation
- 2-hour average for onboarding new trading partners
- 24/7 processing without manual intervention
- Reduced operational costs by eliminating manual data entry
Getting Started
With 500+ pre-mapped purchase order formats for major IT brands, resellers, and retailers across the UK and Europe, most new trading partners can go live in under two hours. Our dedicated UK support team handles the technical setup, so your operations team can focus on fulfillment.
Ready to scale your order processing? Learn more about RDS Cloud for IT distributors or request a free demo.